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October 4, 2016

Council Meeting Minutes

Mayor Reid called the meeting to order at 6:43PM. Present were Councilmen Cortes, Mayer, Toohey, Migut and Santanello. Councilman Vogel arrived after Closed Session. The Municipal Clerk read the notice indicating compliance with the Open Public Meetings Act.

The Municipal Clerk read the Resolution for Executive Session.
Motion by Councilman Migut to enter Executive Session to discuss Contract Negotiations – PBA & TWU was seconded by Councilman Toohey and carried by consent of Council.

Closed Session began at 6:44PM and ended at 7:20PM

Mayor Reid called the regular meeting to order at 7:41PM. Present were Councilmen Vogel, Cortes, Mayer, Toohey, Migut and Santanello. The Municipal Clerk read the notice indicating compliance with the Open Public Meetings Act.

Flag Salute & Invocation

Clerk announced corrections to the September 20, 2016 Council meeting minutes.
Motion by Councilman Mayer to approve the September 20, 2016 Council meeting minutes, as revised, was seconded by Councilman Toohey and carried by roll call vote.
VOTE: Councilmen Vogel, Cortes, Mayer, Toohey, Migut, Santanello….YEA

PROCLAMATIONS:

Mayor Reid: presented a proclamation to Barbara Russell of the PPB Womans Club, in honor of United Nations Day.
Councilman Santanello: presented a proclamation to residents Tom & Joey Hachtman, who painted the mural at the Band Shell.

DEPARTMENT HEAD MEMOS/DISCUSSIONS:

BA/CFO Riehl: discussed the water/sewer relief request for 109 Central Ave.
Robert Meola, owner: disputing usage of 79,000 gallons of water/$1,500 bill, while property was unoccupied – licensed plumber inspected the house and found nothing that would account for that type of usage – Water Dept said the meter was tested and working fine, but no one was ever let into the house from the Water Dept (BA/CFO Riehl: was told by the Water Dept that they gained access through a crawlspace door) is not aware of a crawlspace door – believes the contractor working next door might have used it – Police spoke to the contractor, who denied that and said he had authorization to hook up to 114 Central's water daily – believes Police should have checked 114 Central’s bills to see the voracity of that claim (Attorney Riordan: BA/CFO’s memo indicates that the property the individual said he was authorized to use was 111 Central and there are no records concerning that water usage because there is no meter there) 111 Central was the house being raised by the contractor, who said he was given permission to use water at 114 Central – believes the records at 114 Central would reflect no elevated usage (Mayor Reid: would like to look into it; Councilman Toohey: should see if there was elevated usage and possibly have another conversation with the contractor) understands Council has afforded homeowners relief when they showed that the water did not enter the sewer system – his evidence shows that – he gave an affidavit from a licensed plumber – his purpose here is just to get relief, as it’s not his responsibility – disputes the Engineers' suggestion, reflected in the August 2, 2016 Council meeting minutes, which was based on inaccurate information – his bill has gone back to normal, with no repairs done to the house – requested a reduction of the entire bill or, at a minimum, the sewer portion, as it did not go through the sewer at his property – not looking to point fingers (Mayor Reid: someone needs to pay for this; BA/CFO Riehl: Borough is paying Brick MUA for the water – relief request was denied on August 2nd for 3 reasons – because, per Mr. Meola’s letter, he felt usage was due to a criminal activity, so the thought was not to reduce his bill, but have him go after the criminal, because of the Engineer’s suggestion and because, generally, if one can prove through a plumber’s bill there is a leak, sewer relief is given, but Mr. Meola’s affidavit proved there was no leak) there are no leaks, so the water couldn’t have gone through the sewer (Chief O’Hara: questions if the meter was pulled from the wrong house).
Motion by Councilman Mayer to waive sewer charge only, less the sewer portion of the ready-to-use charge (RESOLUTION 3), was seconded by Councilman Cortes and carried by roll call vote:
VOTE: Councilmen Vogel, Cortes, Mayer, Toohey, Migut, Santanello….YEA

BA/CFO Riehl: discussed the State’s Best Practices Worksheet, which is required to be filled out, certified by Council and discussed yearly – shortened list this year – 22 positive answers are required – PPB has 26 and will receive all State aid (Councilman Mayer: addressed the negative answers – asked that, next year, Tax Assessor inform BA/CFO Riehl of tax appeals by 6/1 – would like to discuss Parking Authority issue at next meeting – would also like to discuss Department Head overtime/comp time and notification to employer of outside employment) – Council certification of review was added as 1aa.

BA/CFO Riehl: discussed NJ Ave Bath House – was broken down into base bid ($390-435K) to restore it to the way it was, with codes and standards upgrades, and the following 4 alternates which, in total, would increase the bid cost to $465-510K: (1) enlarged kitchen, interior and exterior counters with overhead counter doors and an additional door for +$52K, (2) unisex handicapped toilet for +$13K, (3) additional kitchen storage with walk-in area for +$7K, (4) rollup door at the locker entrance for +$3K – can bid the base with all alternates – not required to award them; (Councilman Mayer: been going on for 4 years – Open Space Committee asked, after bid was rejected, that it be re-bid with base bid and alternates – suggested adding this to agenda) no detriment to not doing all alternates – authorization added as 1bb.

COMMITTEE REPORTS:

Councilman Vogel: no Shade Tree Commission meeting last night; everyone should keep an eye on the storm in the Caribbean; looking toward the 2017 budget, would like to look into an RFP to promote/rebrand PPB; water usage is up about 35 gallons YTD through August – August was one of driest on records and there are more homes coming online.

Councilman Cortes: recognized employee anniversaries – Karen Mills 12 years, Nancy Ruiz 3, Paul Brundage 17, Bill Dwyer 30, Cindy Brodeur 32; Beautification Committee met last week – spoke about getting Christmas garland ready and the upcoming Antrim scarecrow contest at the gazebo – also welcomed new member Barbara Russell – BA/CFO Riehl responded to some questions about cigarette butts and weeds – convicts did some weeding on September 29th – it is the responsibility of the store owner and landlord to take care of the property in front of their business; Environmental Commission met last week – happy with Invasive Plant Ordinance – discussed Adopt-a-Spots to be taken care of; of the 25 Police blotter items, only 4 local people were involved – recognized Officers Distelcamp and Nase, who received a complimentary voice-mail, for assisting a woman involved in an accident on Rte 35 and Arnold Ave – she said they were helpful and considerate – Sgt Duffy and Officer Mosca were involved in saving drowning victim on September 25th (Chief O’Hara: she was face-down in the ocean and pulled out by a bystander – EMT’s came and performed CPR – she survived and is expected to make a full recovery; Mayor Reid: would like to give out some awards) – 2 detectives attended in-service training – there was a hazmat incident on Water St. on September 20th, with unidentified containers of chemicals underneath a house in a crawl space (Chief O’Hara: ongoing investigation) canine team continues monthly training – an administrative officer conducted Use of Force training for Special Officers at the Academy.

Councilman Mayer: addressed revenues through September (Councilman Toohey: when comparing anticipated revenue to current, the picture is quite a bit better; Councilman Mayer: need to factor in the concept that surplus must be regenerated; Attorney Riordan: must regenerate $1.3M-1.4M more than anticipated to break even) BA/CFO Riehl also did an expense run – she is very concerned about the Legal budget – asked if she speaks to the department heads about their budgets (BA/CFO Riehl: distributes departmental budgets in October for review) thanked BA/CFO Riehl for Best Practices; addressed Chapter 159/item 1p on the agenda – there is contractual language that PPB will be reimbursed for local expenses on the dunes – this is another $75K – total is $300+ – asked that BA/CFO Riehl write a stern letter to DEP, AAG, Dir DLGS and Governor’s office – for review by Attorney and Mayor.

Councilman Toohey: T&M submitted design plans to NJDEP for bulkhead project – hopes to be reimbursed – waiting for their comments; spoke about 1z/opportunity to offer new health care options to employees through the State Health Benefits Plan – he has it – good coverage, substantially less expensive.

Councilman Migut: reiterated Animal Welfare Committee fall fundraiser details; had phone conference with ZO Petrillo, who e-mailed him some proposed ordinance changes for Inspection Committee to discuss.
Councilman Santanello: shared an e-mail from former Fire Chief Pasola from PPB Fire Co 2 – he and Chief Engineer Smith were instrumental in saving the Borough $55K on fire vehicle repair costs that they had been disputing for 1˝ years, by travelling to Pierce Manufacturing in Wisconsin and meeting with the sales representative – would like to recognize them for their efforts; he and Councilman Cortes met with BA/CFO Riehl and CO Gardner regarding the promotion of Erin Mathioudakis to the TACO position – will bring some stability to the office – happy to promote from within – also happy to promote Kathleen Patterson; e-mailed John Meehan from JCP&L regarding new and fixed lights – work has been done (Councilman Toohey stepped out briefly, then Councilman Vogel stepped out 8:28PM-8:31PM; Councilman Cortes: asked about timers); been approached about shoaling at Cooks Creek channel – reached out to the Office of Maritime Services – nothing going on due to Transportation Trust Fund issue – could be good news, as may be able to extend dredge contract to fix this problem; asked if there are any objections to accepting the $4,500 bocce court bid and taking the money from Open Space (Councilman Mayer: asked if this must be done by ordinance or resolution; Attorney Riordan: will look into for next meeting); Recreation Basketball didn't lose money last year – will speak to Director – would like the paid Director to work the book and not have kids do it; will be in the Ocean County Columbus Day parade.

Mayor Reid: tomorrow is National Walk to School Day – will walk with the Superintendent and Principal O’Hara – will meet at the Aquarium and walk down Niblick St (Councilman Migut stepped out briefly); asked about the Little League field house – received a donation (Councilman Santanello: reiterated comments from the last meeting about things to be addressed – should have input from Little League within a week or so – will be no cost to tax payer); there is a meeting tomorrow regarding the upcoming storm – will be prepared if it comes; old Christmas tree on Bay Ave is dead – he, BA/CFO Riehl, Councilman Cortes and the Beautification Committee spoke – will plant a new one (BA/CFO Riehl: as protocol, it’s been referred to Shade Tree for their blessing); waiting for Investors Foundation to come back with funds for exterior Library work – wants to discuss what can be taken from Open Space to make them whole – maybe half – will talk about this and take a vote for funding at the next meeting.

BA/CFO Riehl: St Mary’s Church will hold a Blessing of the Pets in Pleasure Park at the end of October; gave updates on properties subject to demolition – 45 Inlet is in progress – no movement on the other Inlet properties or the small garage on Broadway – RFPs are being written – motel should be ready to demo by this Friday (Mayor Reid: been talking about this for 3 months – must move forward) getting estimates – will need funding appropriation (Mayor Reid: we should call their lawyer – will be moving forward at the next meeting; Councilman Cortes: spoke to Joe Zisa on Randall Ave regarding vegetation on the south side – they did not plant the vegetation).

Municipal Clerk announced additions/revisions to the agenda.

PUBLIC PARTICIPATION (Agenda Items & Ordinances on 1st Reading) BEGAN AT 8:53PM.

Dave Cavagnaro, PPB: asked about 1o, 1u and the cost of the bath house.
Vince Castin, PPB: talked about the bulkhead project, the cost of fixing the windmill and about 1l.

PUBLIC PARTICIPATION (Agenda Items & Ordinances on 1st Reading) ENDED AT 9:07PM.

Motion by Councilman Toohey to close public participation and approve the items listed below was seconded by Councilman Santanello and carried by roll call vote.
CONSENT RESOLUTION 1:
1a Approval of S/E Application for PPB Farmers Market in Bordon’s lot, 10/23
1b Approval of payment to TD Bank for pipeline debt principal and interest ($164,702.53)
1c Approval of payment of Payroll #20 ($280,190.22)
1d Approval of payment to Brick Cardiovascular for 10 SLEO II recruit stress tests ($2,500)
1e Approval of payment to Meridian Occupational Health for 10 SLEO II recruit physicals ($2,750)
1f Approval of banner permit application for St Peter Craft Fair banner on Arnold, 10/28-11/12
1g Approval of payment to Riggins, Inc for diesel fuel and gasoline for DPW ($14,560.18)
1h Approval of payment to Devo & Assoc for July-Sept monthly airtime ($7,326)
1i Approval of payment to Devo & Assoc for 80 single space parking meters ($33,155.50)
1j REMOVED PER BA/CFO
1k Authorization to promote E. Mathioudakis to the TACO position
1l Authorization for J. Martin, C. Laden & C. Betz to work as needed at Comfort Station thru Dec
1m Approval of payment to State of NJ for Oct employee & retiree health benefits ($142,583.78)
1n Approval of 4 W/S relief requests
1o Authorization for Attorney to draft Ordinance to strengthen home occupation regulations & regulate parking of commercial vehicles on residential streets
1p Approval of Chapter 159 – NJDEP PPB Shore Protection Project
1q Approval of PO to Plainfield Consultation for 30 SLEOII recruit psych tests ($8,850.00)
1r Approval of PO to Brick Cardiovascular for 30 SLEOII recruit tests ($7,500)
1s Approval of PO to Meridian Occupational Health for 30 SLEOII recruit physicals ($8,250)
1t Approval of taxi vehicle license for Briggs Transportation
1u Approval of S/E application for PPBCEF Dream Peace Thurs Night Concert Series, summer 2017
1v Approval of payment to Galvin Law Firm from BOA escrow accounts
1w Approval of resolution proclaiming 10/10/16 as Put the Brakes on Fatalities Day
1x Appointment of K. Patterson to the F/T position of Clerk 1 in Bldg Dept – ADDED PER BA/CFO
1y Authorization for Labor Counsel to execute MOA under terms presented in Closed Session, provided 1) union takes formal vote to approve same in advance and 2) final contract comports with Labor Counsel’s recommendations – CLOSED SESSION ITEM
1z Approval of voluntary participation in the State Health Benefits Program’s Financial Incentive Pilot Program – ADDED PER BA/CFO
1aa Certification that Best Practices Worksheet has been read and reviewed by Governing Body – ADDED PER DH MEMOS/DISCUSSIONS
1bb Authorization to advertise the base bid, with alternates, for NJ Ave Bath House – ADDED PER DH MEMOS/DISCUSSIONS
CONSENT RESOLUTION 2:
2a Approval of payment to Firefighter One for Ocean Fire Co No 1 hose replacement ($2,600)
2b Approval of PO to Fireflow Services for FD pump/hose/ladder testing for FD ($4,044.10)
2c Approval of payment to Continental Fire & Safety for FD boots/harnesses/turnout gear ($31,423)
2d Approval of payment of computer-generated vouchers ($160,320.30)
VOTE: Councilmen Vogel (except 1y and 2a-c), Cortes, Mayer Toohey, Migut (except 2a-c), Santanello….YEA
Councilmen Vogel (1y and 2-c) & Migut (2a-c)….ABSTAIN
Per Borough Attorney, assume usual abstentions on item 2d with which Council has conflicts.

PUBLIC PARTICIPATION PERIOD (meeting & non-agenda items) BEGAN AT 9:09PM

Dave Cavagnaro, PPB: spoke about revenue streams, the need to be aware of suspicious activity, high water/flooding, Christmas lights and light bulb on Baltimore Ave.

PUBLIC PARTICIPATION PERIOD (meeting and non-agenda items) ENDED AT 9:15PM

Motion to adjourn by Councilman Migut was seconded by Councilman Cortes and carried by consent of Council. Meeting was adjourned at 9:15PM.



ATTEST:__________________________________
Eileen A. Farrell, RMC
Municipal Clerk


Published October18, 2016 | Council Minutes | 2409


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